USEFUL STUFF FOR UCAFC TEAM CAPTAINS 2005

Thank you for agreeing to take on the responsibility of being a Team Captain for the 2005 season. Without your dedication it would not be possible for us to enter your team into the local competition. The following are some pointers and tips that will hopefully make your season more enjoyable. Please take the time to read it and refer to it throughout the season.
Yours,
Aaron, Club President.
1) Subs

The team subscription goes towards paying Mainland Soccer and New Zealand Soccer levies. Subs for the 2005 season are as follows:
2005 Mens

Students $150
Non-students $170

2005 Womens

Students $130
Non-students $150

Full subs must be paid no later than the 1st of May 2005. After this date the subs will increase by $30. If there is financial hardship alternative arrangements can be made to pay subs. This must be arranged before the 15th April and normally involves making automatic payments of $10 a week. The UCAFC bank account number can be obtained from the Committee.
2) Registrations and transfers

All of the players in your team MUST be registered to the club before they can play for your team. The registrations must be lodged with Mainland Soccer 48hrs before the kickoff of the game in order for that player to be eligible. Almost all of the registrations for your team will be lodged before the season starts, but if you pick up a player mid-season the above applies.
If a new player to your team has played senior mens/womens football for another club in New Zealand then we need to get them transferred to our club first. Transfer forms are available from me, Kirsten or from mainlandsoccer.co.nz – forms archive – transfer forms. A transfer can take up to 2 weeks to process so don’t leave it until the morning of the first game to get it sorted out!
If ineligible players turn out for your team you will be liable for fines and/or loss of competition points.
3) Strips and team gear

You will receive a set of jerseys and a match ball prior to the season kicking off. This gear must be returned in full at the end of the season. The gear will be allocated at the Ilam Pavillion and the team captains will be responsible for picking it up. A date will be set closer to the start of the season for the allocation of gear.
4) Training days

In 2004 we had unprecedented interest in teams organising trainings at Ilam Fields. To work out a solution we used a system whereby teams that wanted to train had to indicate an interest and book a time at Ilam when they would have preferential use of the night training facilities. The following bookings are already in place for the 2005 season:

Tuesday and Thursdays 6-8pm Men’s First Team
Wednesdays 6-8pm Women Teams

All other times are available, and this will run on a first come first served basis. Some teams have trained in daylight. If you choose to take this option then use the goal that is not served by the lights as the traffic on this during winter can make it unplayable.
5) Meeting obligations for team reps

The Committee meets on the first Monday of each month from March through to November each season.
We have a room booked in the UCSA, and if we cannot use that then we make an alternative booking on Campus (usually a conference room in the Library).
Meetings start at 7:30pm and usually don’t last more than an hour.
In 2004 the Committee implemented a system whereby each team in the club was required to have a representative to attend meetings to maintain open communication with the teams in the club. This system will continue in the 2005 season. Each team will be required to have one rep who must come to all the meetings held from March through to November. If a team fails to have a rep turn up to 2 meetings during the season then that team will be defaulted until the next meeting. This measure will hopefully not have to be used and is only in place to encourage attendance at meetings.
6) Team cards

You will be provided with adequate team cards to last you the entire season. It is a good idea to store them in a re-sealable plastic bag so they don’t get water damaged.
The team cards are used by Mainland Soccer as a way of confirming results and checking which players were involved in the game. It is easy to fill in the card, you just need the following details:

The names of the players(make sure they are registered!)
The date of the game
The venue of the game (i.e. Ilam 2)
The name of the opposition team
The result of the game

NO CHANGES CAN BE MADE TO THE TEAM CARD ONCE THE GAME HAS KICKED OFF!!!
If you have a referee for your game he will want to see the card before kickoff, and he will fill in the result after the match.
The team card MUST be posted to Mainland Soccer no later than 48hrs after the game. If it is posted late you will be fined $10 by Mainland, so make sure it is posted on time. It is a good idea to post it straight after the game, there is a post box outside our sponsors which makes this easy.
7) Important dates

Committee meetings first Monday of each month March-November
15th April deadline for stating financial hardship
1st May deadline for subs
2nd/3rd April start of season mens and womens

8) Defaulting

If for some reason you have to default a game Mainland Soccer must be notified no less than 48hrs before the kickoff of the match. If this is not done you will be fined $50 by Mainland Soccer for an unnotified default. Email Jason early in the week and he will organise it.
9) Committee contacts

Jason Aaron, Club President, Gear Officer, First Team Coach

home phone 360 2884
mobile 021 173 8694
email jmaaron@paradise.net.nz

Kirsten McLaughlan, Club Secretary, Treasurer

home phone 360 2884
mobile 021 173 0487
email kamclaughlan@paradise.net.nz

10) The game itself

Most grades won’t have official ref’s, although this situation has been improving steadily over the last few seasons. This normally means that each team ref’s half a game each (home teams are to ref the first half). The referee has complete authority to issue warnings and send players off and all decisions are to be respected. If you have an important game and you don’t normally have a referee you can request one specifically for that game. This must be done at least 2 weeks in advance in order to allow the Referee’s Association ample time to organise this.
Most games will kick off at either 12:30pm or 2:30pm.
For home games the nets and corner posts must be put up. If you have a home game that is on Ray Blank Park you will only need corner posts.
Nets and corner flags are stored in the Pavilion downstairs changing rooms closest to the Ilam #3 field.
If you have a 2.30pm game then you must return them after the game.
If you have a 12.30pm game and there is no-one playing on the field after your game then you must also return them. If there are bits missing (eg net pegs) then let Jason know ASAP.
Home grounds are:

Ilam #1 (middle field on Ilam grounds)
Ilam #2 (field on Ilam grounds closest to Ilam Rd/Students Association)
Ilam #3 (field on Ilam grounds closest to the white pavilion, to be mostly used as a training field)
The Oval (field by the Rec Center)
Ray Blank park (on Maidstone road, probably field closest to the hostels/Ilam road)

[ED Note: Jason has some pretty pictures of the changing sheds HERE]
11) Game draw, postponements and ground changes

There is a provisional draw provided by Mainland Soccer which will be passed on as soon as it is available. It can also be checked online at mainlandsoccer.co.nz. Final confirmation for the draw is given in the “Sporting Fixtures” section of the Wednesday Press before each game.
Postponed games or ground changes due to bad weather will occur before midday on the day the game is played. Normally changes come through on Friday night and we will contact you. If you are unsure call Jason or listen to Newstalk ZB 1098AM on the morning of the game.
12) Fines and suspensions for yellow and red cards

If a player receives a card and the infringement is reported by the referee then that player will be liable for fines and / or a suspension. The fines are as follows:

Yellow card: $10
Red card: minimum 1 weeks suspension and a fine of $25 x the weeks suspended for (i.e. a 3 week suspension for violent conduct would result in a $75 fine).

Any player that collects 5 yellow cards in a season will serve a weeks suspension after the 5th yellow card is recorded. We will contact you with regard to player suspensions.
13) After match function

This season we are being sponsored by Robbie’s on Clarence St in Riccarton. We ask that teams attend an aftermatch function at Robbie’s starting about 5:30. We can collect points behind the bar for purchases that go towards the end of season dinner. In the last few seasons the attendance at our aftermatch function has been disappointing and we would like to improve this. Obviously as funds are raised through our sponsor the teams that are regular contributors to the aftermatch function will be the first to see the benefits.
14) Results

This has changed, we've been asked to email our results in for the start of the season. The addresses are:

senior_results@xtra.co.nz
womans_results@xtra.co.nz

We haven't been given a deadline as far as I'm aware, but by the end of the weekend I think would be preferable.
The following may become relevant again later in the season:
Men:
for home games the result must be phoned in to Mainland Soccer no later than 5:30pm on the day of the game. Probably the easiest way to get the results to Mainland is to text them to Tim on 021 969 242. You need to state your team, the venue, the opposition and the result i.e. Uni Canty League vs Cashmere at Uni Oval result 3-0 win to Uni.
Womens:
All results are to be phoned to Paula Heslin on 322 7457 or emailed to Paula at womans_results@xtra.co.nz by 4.00pm on the day of the game.
This will allow the results to appear in the Press and the tables will be kept up to date.
15) Referees

Referees don’t come cheaply. They charge $30 for each game that they attend. We only get charged if we are the home team, and only if the referee turns up to the game. When you check the confirmation of your game in the Wednesday Press it will name the referee that has been appointed to your game if one has been appointed in the first place. If they do not show up for your game keep a note of this as we get charged even when the referee does not show up.
Well, that’s it. If during the season you have a problem or query please refer to this booklet first. If you are still stuck then give me a call or drop me an email. Good luck and all the best for the season. Remember the first Monday of every month!

Thank you for agreeing to take on the responsibility of being a Team Captain for the 2005 season. Without your dedication it would not be possible for us to enter your team into the local competition. The following are some pointers and tips that will hopefully make your season more enjoyable. Please take the time to read it and refer to it throughout the season. Yours, Aaron, Club President.
1) Subs
The team subscription goes towards paying Mainland Soccer and New Zealand Soccer levies. Subs for the 2005 season are as follows: 2005 Mens Students $150 Non-students $170 2005 Womens Students $130 Non-students $150 Full subs must be paid no later than the 1st of May 2005. After this date the subs will increase by $30. If there is financial hardship alternative arrangements can be made to pay subs. This must be arranged before the 15th April and normally involves making automatic payments of $10 a week. The UCAFC bank account number can be obtained from the Committee.
2) Registrations and transfers
All of the players in your team MUST be registered to the club before they can play for your team. The registrations must be lodged with Mainland Soccer 48hrs before the kickoff of the game in order for that player to be eligible. Almost all of the registrations for your team will be lodged before the season starts, but if you pick up a player mid-season the above applies. If a new player to your team has played senior mens/womens football for another club in New Zealand then we need to get them transferred to our club first. Transfer forms are available from me, Kirsten or from mainlandsoccer.co.nz – forms archive – transfer forms. A transfer can take up to 2 weeks to process so don’t leave it until the morning of the first game to get it sorted out! If ineligible players turn out for your team you will be liable for fines and/or loss of competition points.
3) Strips and team gear
You will receive a set of jerseys and a match ball prior to the season kicking off. This gear must be returned in full at the end of the season. The gear will be allocated at the Ilam Pavillion and the team captains will be responsible for picking it up. A date will be set closer to the start of the season for the allocation of gear.
4) Training days
In 2004 we had unprecedented interest in teams organising trainings at Ilam Fields. To work out a solution we used a system whereby teams that wanted to train had to indicate an interest and book a time at Ilam when they would have preferential use of the night training facilities. The following bookings are already in place for the 2005 season: Tuesday and Thursdays 6-8pm Men’s First Team Wednesdays 6-8pm Women Teams All other times are available, and this will run on a first come first served basis. Some teams have trained in daylight. If you choose to take this option then use the goal that is not served by the lights as the traffic on this during winter can make it unplayable.
5) Meeting obligations for team reps
The Committee meets on the first Monday of each month from March through to November each season. We have a room booked in the UCSA, and if we cannot use that then we make an alternative booking on Campus (usually a conference room in the Library). Meetings start at 7:30pm and usually don’t last more than an hour. In 2004 the Committee implemented a system whereby each team in the club was required to have a representative to attend meetings to maintain open communication with the teams in the club. This system will continue in the 2005 season. Each team will be required to have one rep who must come to all the meetings held from March through to November. If a team fails to have a rep turn up to 2 meetings during the season then that team will be defaulted until the next meeting. This measure will hopefully not have to be used and is only in place to encourage attendance at meetings.
6) Team cards
You will be provided with adequate team cards to last you the entire season. It is a good idea to store them in a re-sealable plastic bag so they don’t get water damaged. The team cards are used by Mainland Soccer as a way of confirming results and checking which players were involved in the game. It is easy to fill in the card, you just need the following details: The names of the players(make sure they are registered!) The date of the game The venue of the game (i.e. Ilam 2) The name of the opposition team The result of the game NO CHANGES CAN BE MADE TO THE TEAM CARD ONCE THE GAME HAS KICKED OFF!!! If you have a referee for your game he will want to see the card before kickoff, and he will fill in the result after the match. The team card MUST be posted to Mainland Soccer no later than 48hrs after the game. If it is posted late you will be fined $10 by Mainland, so make sure it is posted on time. It is a good idea to post it straight after the game, there is a post box outside our sponsors which makes this easy.
7) Important dates
Committee meetings first Monday of each month March-November 15th April deadline for stating financial hardship 1st May deadline for subs 2nd/3rd April start of season mens and womens
8) Defaulting
If for some reason you have to default a game Mainland Soccer must be notified no less than 48hrs before the kickoff of the match. If this is not done you will be fined $50 by Mainland Soccer for an unnotified default. Email Jason early in the week and he will organise it.
9) Committee contacts
Jason Aaron, Club President, Gear Officer, First Team Coach home phone 360 2884 mobile 021 173 8694 email jmaaron@paradise.net.nz Kirsten McLaughlan, Club Secretary, Treasurer home phone 360 2884 mobile 021 173 0487 email kamclaughlan@paradise.net.nz
10) The game itself
Most grades won’t have official ref’s, although this situation has been improving steadily over the last few seasons. This normally means that each team ref’s half a game each (home teams are to ref the first half). The referee has complete authority to issue warnings and send players off and all decisions are to be respected. If you have an important game and you don’t normally have a referee you can request one specifically for that game. This must be done at least 2 weeks in advance in order to allow the Referee’s Association ample time to organise this. Most games will kick off at either 12:30pm or 2:30pm. For home games the nets and corner posts must be put up. If you have a home game that is on Ray Blank Park you will only need corner posts. Nets and corner flags are stored in the Pavilion downstairs changing rooms closest to the Ilam #3 field. If you have a 2.30pm game then you must return them after the game. If you have a 12.30pm game and there is no-one playing on the field after your game then you must also return them. If there are bits missing (eg net pegs) then let Jason know ASAP. Home grounds are: Ilam #1 (middle field on Ilam grounds) Ilam #2 (field on Ilam grounds closest to Ilam Rd/Students Association) Ilam #3 (field on Ilam grounds closest to the white pavilion, to be mostly used as a training field) The Oval (field by the Rec Center) Ray Blank park (on Maidstone road, probably field closest to the hostels/Ilam road) [ED Note: Jason has some pretty pictures of the changing sheds HERE]
11) Game draw, postponements and ground changes
There is a provisional draw provided by Mainland Soccer which will be passed on as soon as it is available. It can also be checked online at mainlandsoccer.co.nz. Final confirmation for the draw is given in the “Sporting Fixtures” section of the Wednesday Press before each game. Postponed games or ground changes due to bad weather will occur before midday on the day the game is played. Normally changes come through on Friday night and we will contact you. If you are unsure call Jason or listen to Newstalk ZB 1098AM on the morning of the game.
12) Fines and suspensions for yellow and red cards
If a player receives a card and the infringement is reported by the referee then that player will be liable for fines and / or a suspension. The fines are as follows: Yellow card: $10 Red card: minimum 1 weeks suspension and a fine of $25 x the weeks suspended for (i.e. a 3 week suspension for violent conduct would result in a $75 fine). Any player that collects 5 yellow cards in a season will serve a weeks suspension after the 5th yellow card is recorded. We will contact you with regard to player suspensions.
13) After match function
This season we are being sponsored by Robbie’s on Clarence St in Riccarton. We ask that teams attend an aftermatch function at Robbie’s starting about 5:30. We can collect points behind the bar for purchases that go towards the end of season dinner. In the last few seasons the attendance at our aftermatch function has been disappointing and we would like to improve this. Obviously as funds are raised through our sponsor the teams that are regular contributors to the aftermatch function will be the first to see the benefits.
14) Results
This has changed, we've been asked to email our results in for the start of the season. The addresses are: senior_results@xtra.co.nz womans_results@xtra.co.nz We haven't been given a deadline as far as I'm aware, but by the end of the weekend I think would be preferable.
The following may become relevant again later in the season: Men: for home games the result must be phoned in to Mainland Soccer no later than 5:30pm on the day of the game. Probably the easiest way to get the results to Mainland is to text them to Tim on 021 969 242. You need to state your team, the venue, the opposition and the result i.e. Uni Canty League vs Cashmere at Uni Oval result 3-0 win to Uni. Womens: All results are to be phoned to Paula Heslin on 322 7457 or emailed to Paula at womans_results@xtra.co.nz by 4.00pm on the day of the game. This will allow the results to appear in the Press and the tables will be kept up to date.
15) Referees
Referees don’t come cheaply. They charge $30 for each game that they attend. We only get charged if we are the home team, and only if the referee turns up to the game. When you check the confirmation of your game in the Wednesday Press it will name the referee that has been appointed to your game if one has been appointed in the first place. If they do not show up for your game keep a note of this as we get charged even when the referee does not show up. Well, that’s it. If during the season you have a problem or query please refer to this booklet first. If you are still stuck then give me a call or drop me an email. Good luck and all the best for the season. Remember the first Monday of every month!

Last updated 06/04/05 by IJS